A choice made against how you actually operate
Your class types, your membership rules, your staff pay structure, your multi location logic. Not a feature grid, which every platform wins.
Build and Integrate
Studio Software Consulting
Choose, set up or migrate your studio management platform without losing data.
Project workYoga and Pilates studios only
Choosing between Mindbody, WellnessLiving, Momence, Mariana Tek and Glofox is a decision most owners make once and live with for years. We run the selection against how you actually operate, then handle setup or migration including memberships, class packs, client history and outstanding credits.
You pick this once and then live inside it for years
Every platform demos well, because the demo runs on clean data and a simple timetable. The differences appear later: how it handles a class pack that expires mid term, whether a membership can pause, what happens to outstanding credits when you switch. Owners usually discover those in month seven, by which time the client history is inside it.
What you get
Client history that survives the move
Attendance, memberships, class packs and outstanding credits. Credits are what get lost, and a member finding out theirs vanished remembers it for a long time.
Staff who can use it on day one
Training on the desk tasks that happen twenty times a day, not a tour of every menu.
Analytics configured from the start
Retention, class fill rate and intro offer conversion set up on the first day, so month three has data instead of an empty dashboard.
What is included
- Requirements built from how your studio actually runs
- Platform comparison against those requirements, not a generic feature grid
- Migration of clients, attendance, memberships, packs and credits
- Data cleanup before the move rather than after
- Staff training on the daily tasks
- Reporting and analytics configured at setup
How it works
Document how the studio really runs
Including the workarounds. The exception your desk staff handle by hand every week is usually the requirement that decides the platform.
Test the platforms against those cases
Your awkward membership, your term based pack, your multi location member. Not the demo timetable.
Clean the data before it moves
Duplicate clients, expired packs, stale memberships. Migrating a mess reproduces the mess in a system you have just started paying for.
Migrate, train, then run both briefly
A short overlap where the old system stays readable, so a missing credit can be checked rather than argued about.
What it costs
From $750
Starting range, not a quote
From $750. Client count, how many years of history move with you, membership complexity and location count are what move it. Tell us how many locations you run and what software you are on and we will give you a real number.
Is this right for your studio
Worth it if
- Studios outgrowing their current platform
- Owners choosing a first platform beyond a spreadsheet and a calendar
- Multi location operators running different systems per site
When we would tell you not to
Migration is disruptive and it should be worth the disruption. If your platform annoys you but does the job, the honest answer is often to stay and fix the setup, which is a much smaller piece of work.
Studio Software Consulting questions
There is no best, which is why a feature grid never settles it. Mindbody has reach, Momence tends to suit smaller studios, Mariana Tek suits multi location boutiques, WellnessLiving and Glofox sit in between. The right answer depends on your membership rules, your pay structure and your location count.
Not if the migration is planned properly. Clients, attendance, memberships and packs generally move. Outstanding credits are the fragile part and the part we check twice, because a member losing a credit remembers it far longer than they remember a smooth switch.
It depends on client count and how many years of history move with you, so we scope it before committing to a date. The part owners underestimate is data cleanup, and skipping it just recreates the same mess inside a new system.
Yes, and it is a common request. Setup and migration without the selection stage is a smaller engagement, and we will still flag it if we think the platform will fight the way you run your studio.
Starting fromFrom $750Get a real number